Oman / Employees

Employees

Add your employees here once. Payroll, staff hours and the Social Protection Fund all use this list.

How it works

1. 1Download the templateEnglish or Arabic, from the page.
2. 2Fill one row per personUse the dropdowns where given.
3. 3Upload the fileThe system adds each employee.
4. 4Read the reportFix any rejected row and upload again.

Add employees

1. Open HR in the menu, then the Employees tab.
2. Download the employee template, English or Arabic.
3. Fill in one row per employee. Use the dropdowns where they are given. Include the Pay Schedule: monthly, bi-weekly or weekly.
4. Click Upload and choose the file.

You get a report: how many employees were added and, for any that were not, the exact reason. A row whose Civil ID already exists is refused with a message. Fix those rows and upload the file again, or ask your accountant. To add one new person, use the same template with one row.

Why nationality matters

The Social Protection Fund rates are different for Omani and non-Omani employees. The system uses the nationality you enter to apply the right rates. See Payroll.

Loans

On the Loans tab (HR, Employees) you add a loan for an employee: the total and the number of months. The list shows the installment and what remains, and a loan can be removed. The installment is deducted from the pay automatically in monthly payroll.

Update an employee

Click the employee's name, change the personal details and save. Wage and contract terms are set by your accountant, because they affect official filings.

For accountants