Oman / Accounts and Journals
Accounts and Journals
Every portal action posts to a known journal and known accounts. This page shows what goes where, so you can trace any figure.
Journals
| Code | Name | Used for |
|---|---|---|
| INV | Customer Invoices | Customer invoices and credit notes. |
| BILL | Vendor Bills | Vendor bills and refunds. |
| BNK1 | Bank | Bank statement lines. Also the card takings entered in the portal Card page. |
| CSH1 | Cash | Cash takings entered in the portal Cash page. |
| SAL | Salaries | Payroll entries. |
| STJ | Inventory Valuation | Stock valuation entries. |
| MISC | Miscellaneous Operations | Reclassifications, such as turning a bill line into a fixed asset, and manual entries. |
| CABA, EXCH | Cash Basis Taxes, Exchange Difference | Odoo system journals for cash-basis tax and exchange rate differences. |
| BNK2 | Test Bank | Not used by the portal. |
The portal uses the journals set in its own settings (CASH_JOURNAL_ID, CARD_JOURNAL_ID) and in the bank import settings. You cannot change them in Odoo. Ask FiscFort support if a customer needs a different journal.
What each action posts
| Action | What is booked |
|---|---|
| Cash entry (portal) | Debit: the cash account of journal CSH1. Credit: the revenue account and the VAT account set for the company. The portal sends the total with VAT; the system splits the VAT. |
| Card entry (portal) | The same, in the bank journal BNK1: debit the bank account of BNK1, credit the revenue and VAT accounts. |
| Customer invoice | Receivable against revenue and VAT output. Goods leave stock: cost of goods sold (500101) against stock. |
| Goods received | Stock goes up in Inventory Valuation (100502) against Stock Incoming (100503). |
| Vendor bill with a purchase order | Goods lines go to Stock Incoming (100503), so the bill clears the receipt. Input VAT goes to 200901. |
| Landed costs (duty, freight, clearing) | Cost items to Expense Clearing (500200), then spread over the goods. The part already sold goes to cost of goods sold. |
| Customs declaration | A posted bill to Oman Customs: duty to 500200, import VAT to 200901 with the tax 5% EX ONLY. |
| Stock count difference | Booked as an inventory adjustment (500905 Write Off Inventory). |
| Make a fixed asset | MISC entry on the bill date: debit the asset account of the category, credit the bill line's original expense account. |
| Depreciation (Compute Assets) | Debit the depreciation expense account of the category, credit its accumulated depreciation. |
| Payroll | Journal SAL. Gratuity accrual 500202 against 200503. Savings scheme employer cost 500310 against 200206. Salary payments are reconciled against 200103, Fund payments against 200206. |
Key accounts
These come with the Oman chart of accounts loaded for the company.
| Code | Account |
|---|---|
| 100001 | Bank |
| 100106 | Credit cards |
| 100201 | Accounts Receivable |
| 100204 | Employee Loans and Advances |
| 100502 / 100503 / 100504 | Inventory Valuation / Stock Incoming / Stock Outgoing |
| 100603 / 100604 / 100605 / 100801 | Leasehold Improvement / Furniture and Equipment / Computer Hardware & Software / Right of use Asset (IFRS 16) |
| 100602 / 100606 / 100607 / 100802 | Their accumulated depreciation accounts |
| 200101 / 200102 / 200103 | Payables / Trade Payables / Employees Payables |
| 200206 | SPF Contributions Payable |
| 200502 / 200503 / 200504 | Leave Days Provision / End of Service Provision / Income Tax Provision |
| 200901 / 200902 | VAT Input / VAT Output |
| 200903 / 200904 | VAT Receivable / VAT Payable |
| 200907 | Recoverable VAT Input - Reverse Charge |
| 200908 / 200909 | VAT Input - Postponed Payment / Recoverable VAT Input - Postponed Payment |
| 200910 | Withholding Tax Payable |
| 200905 / 200906 | Tax Payable / Tax Receivable |
| 300001 / 300100 / 300101 | Share Capital / Retained Earnings / Undistributed Profits/Losses |
| 400101 | Sales Account |
| 500101 | Cost of Goods Sold in Trading |
| 500200 | Expense Clearing Account |
| 500202 | End of Service Indemnity |
| 500301 to 500311 | Salary expenses: basic salary, allowances, leave, commission, visa, air tickets, SPF employer contributions (500310), staff bonus |
| 500651 / 500652 | Income Tax Expense / Non-Deductible VAT |
| 500801 to 500851 | Depreciation and amortisation expense accounts |
| 500905 | Write Off Inventory |
Currency
The books are in OMR with three decimals (1.000 is one rial, 0.001 is one baisa). For a foreign-currency bill with no printed exchange rate, the system takes the rate for the invoice date from a free dated rate service and stores it. There is no guarantee from that service, so check large amounts.